Meeting & Event Planning

National Travel Systems specializes in meeting and conventions worldwide. We have a dedicated staff of meeting and convention travel professionals to handle your needs.

From Start to Finish

Every business entity manages events differently. We offer a wide range of resources and expertise throughout the world, which gives us the ability to offer our clients an unlimited number of ideas and concepts.

Our objective is to handle the travel needs and ground operations; giving you the opportunity to concentrate on your business.

Groups, Meetings and Incentives

NTS Meetings & Incentives specializing in meeting management, sales incentive trips and group air movements. We arrange a wide variety of events from small intimate gatherings for senior staff to events.

Our seasoned team is ready to create a unique and exciting incentive trip, a professional and educational meeting/seminar or a one-of-a-kind team-building program. We are committed to providing the highest level of service while continually looking for ways to enhance your bottom line.

Hotel Site Selection / Off Site Events Selection

We provide clients with a comprehensive analysis of comparable properties and rates. As part of a larger company, we will secure discounts at a variety of properties both within the U.S. and worldwide. We routinely arrange for clients to visit a site or area in order to preview properties and events. Long-standing relationships with numerous properties and suppliers backed by our extensive buying power, allows us to enjoy the most favorable rates.

Meeting & Event Planning Highlights

  • Costing
  • Planning of the site event
  • Travel and lodging
  • Food and beverage
  • Meeting space requirements
  • Theme ideas
  • Off-site events and day excursions
  • Transportation
  • On-site hospitality desk
  • Function arrangements
  • Meet and greet services and airport transportation

Overhead shot of businesspeople collaborating a meeting table.

Hotel Coordination / Contract Negotiations

Our experienced team negotiates the best rates for our clients including food and beverage guarantees, meeting room space, upgrades and concessions. As your liaison, we keep you updated on all deposits, deadlines, room blocks and travel information. We arrange your audio-visual requirements, and handle all rooming lists.

Program Development

Having worked on a variety of events, from briefings and seminars to large conventions and incentive programs, we have the knowledge and know-how to help you create a most memorable experience for your attendees. We are available to consult on all aspects of your program development. This includes, but is not limited to, conference/event flow, agenda creation, timelines, budget, theme and off-site events, attendee evaluations and registration forms, as well as incentive programs. Our priority is to meet and exceed the goals of your group.

Program Support & On-Site Program Management

Our team will assist you with the myriad of details that need to be managed with each event.

  • Coordinate and attend all pre-event meetings with hotels and vendors
  • Oversee all room set ups, catering functions and audio visual
  • Manage all deadlines, deposits, blocked space
  • Manage staff for registration, hospitality/information and tournament desks
  • Coordinate on line booking registration for participants in advance
  • Manage off-site events including transportation, restaurants, and tournaments
  • Collection of all event documentation, such as registration forms, evaluations, tickets, agendas, etc.
  • Budget Management
  • Secure bids from various vendors for your program
  • Order VIP gifts and promotional pieces
  • Order Signs, Banners
  • Coordinate spouse and/or children's activities